Public Notices and Policies

WHITING LIBRARY BOARD OF TRUSTEES MEETINGS

Whiting Library Board of Trustees Meets here 9:30 each second Monday of the Month

2017 SEP MINUTES

2017 JULY MINUTES

2017 JUNE MINUTES

2017 MAY MINUTES

2017 APRIL MINUTES

2017MARCH MINUTES

2017 FEB MINUTES

2017 JAN MINUTES

2016 WHITING LIBRARY BOARD OF TRUSTEES MINUTES

Policies of the Library

BEHAVIOR POLICY

Whiting Library supports the Library Bill of Rights in all its interpretations by the American Library Association.

To protect the rights of all Library patrons to seek unrestricted pursuit of independent learning and knowledge in a peaceful Library environment, staff members shall ask individuals who may be interfering with the rights of others to leave. Patrons are expected to 1) respect the Library and its grounds and 2) respect Library staff, Library operations, and other patrons’ need to study and read quietly.

Types of behaviors which will not be tolerated include but are not limited to:

  • Loud talking which may disturb the concentration of others.
  • Inappropriate, boisterous or harassing behavior.
  • Abusive language to staff members or Library patrons.
  • Loitering, smoking, drinking, or illegal drug use on Library grounds.
  • Sleeping in the Library.
  • Behavior which violates public laws governing criminal behavior such as lewdness, breach of the peace, disorderly conduct, stalking, assault, or vandalism.

Determination of appropriate behavior is left to the discretion of the Library staff,

Statement on Harassment

The Whiting Library affirms and emphasizes its commitment to provide a professional working and learning environment which is fair and responsible and which is free of discriminatory, inappropriate, and/or disrespectful conduct or communication.

Harassment inhibits the individual’s ability to function effectively as an employee or patron and violates acceptable standards of conduct. Harassment can occur between patrons and Library employees, or between patrons, or between staff members, and is defined as any action taken or situation created intentionally to produce psychological or physical discomfort, embarrassment or ridicule, by conduct, either verbal or physical, of a nature that is hostile, demeaning or offensive.

Unattended Children

Children under 7 years old must be accompanied by an adult at ALL times. All children should utilize library space and resources as intended. Reasonable pick-up of all materials used is expected.

 

CIRCULATION POLICY

Whiting Library offers a range of materials and services for members. Membership is granted without cost to citizens of Chester, Vermont and Andover, Vermont. Persons residing outside of these two communities may purchase non-resident membership at a rate of $15 annually.

Materials at Whiting Library are loaned for a period of two weeks. These include books, audio-visual materials and periodicals. Exceptions are passes, which circulate for 5 days, telescope, which circulates for one week, and materials in Vermont Room and reference materials which do not circulate.

Materials may be renewed by telephone, email or in person. High demand items and items on reserve may not be renewed. Items renewed after they are overdue are still subject to fines.

The Whiting Library charges fines for overdue materials at a rate of 20 cents per day per item. Total overdue fines on each item will be $10. When total fines due exceeds $10 in fines borrowing privileges are suspended. Patrons with overdue materials will be notified.

If an item is lost or is seriously damaged, borrower will be expected to reimburse the library for the item’s replacement value.

The borrowing limit is 10 items. At certain times, however, when a topic is in high demand the librarian may limit the number of items that any one person may borrow at one time. This is in fairness to all who may be researching that topic and will be a temporary restriction.

Patrons who chronically have excessive overdues may, at the discretion of the librarian, be subject to limits or suspension of borrowing.

Librarian reserves the right of discretion in application of fines.

COLLECTION DEVELOPMENT

Policy Collection Development

 

COMMUNITY ROOM

Whiting Library and its Board of Trustees endorse the Library Bill of Rights and offer its services to all groups and individuals on an equal basis regardless of belief or affiliation. The Librarian reserves the right to refer to the Board of Trustees decisions regarding meetings which may not conform to the policy and goals of the Library. Each request will be considered on a case by case basis and those denied have the right to appeal to the Board of Trustees.

LIBRARY MEETING AREA

Meetings may be scheduled both during and after Library operating hours. Special arrangements may be made for groups wishing to use Library space on an on-going basis providing they do not monopolize the space to the exclusion of other groups. One person representing the group must be responsible for the key and its immediate return following each meeting. The group representative is responsible for following the regulations regarding use of the room.

REGULATIONS

  1. Meetings should be educational, public-oriented or informative in nature. Social gatherings and solicitations of any kind are not permitted. Children must not be left unattended while a parent attends a meeting.
  2. Meetings must be free and open to the public. Limited registration groups are considered open to the public if anyone may register on an equal basis.
  3. Meeting will be scheduled on the activities calendar on a first come, first served basis upon receipt of the completed signed and dated application form attached.
  4. Groups or individuals using the meeting space are responsible for any material brought into the Library. The Librarian should be notified of any such materials on the application form. Nothing is to be affixed to the walls or any other parts of the library.
  5. Food and beverages may be served but must be provided by group. Smoking and alcoholic beverages are NEVER permitted in the Library.
  6. Clean-up is the responsibility of the group using the meeting space. Everything, including tables and chairs, must be returned to its original location. Broken or damaged property must be replaced. Trash must be removed.
  7. Remainder of the Library is closed after hours
  8. Use of Whiting Library name, image, domain name, symbols and other unique identifiers in publication, production or publicity is prohibited by Federal trademark law. Limited use may be granted in writing.

 

CONFIDENTIALITY OF LIBRARY RECORDS

In keeping with current American Library Association standards and in accordance with existing laws, Whiting Library regards all circulation records and patron registration to be confidential in nature.

Such Library records shall not be made available to any individual or to any agency of local, state, or federal government, except pursuant to such process, order, or subpoena as may be authorized under the authority of and pursuant to local, state, or federal law relating to civil, criminal, or administrative discovery procedures or legislative investigative powers.

The Library’s trustees and librarian will resist the issuance of enforcement of any such process, order or subpoena until such time as a proper showing of good cause has been made in a court of law. That is to say, upon receipt of such process, order, or subpoena, the Library’s trustees and librarian will consult with legal counsel to determine if such process, order, or subpoena is in proper form, and if there is a showing of good cause for its issuance. If the process, order or subpoena is not in proper form, or if good cause for its issuance has not been shown, they will insist that such defects be cured before complying with the process, order or subpoena.

 

CONFLICT OF INTEREST 

It is the policy of Whiting Library that potential or seeming conflicts of interest in purchasing, hiring, or providing of service arising or resulting, for example, from family or business interests must be avoided by Library Trustees and employees.

The Librarian shall inform the Board of Trustees, and other staff members shall inform the Librarian, of any and all potential or seeming conflicts of interest so that the same may be resolved or eliminated

COURT-ORDERED COMMUNITY SERVICE

As part of its community outreach service to benefit the Chester, Vermont community, Whiting Library accepts court-appointed volunteers.

The Library reserves the right to refuse any community service applicant, but it does not discriminate in accepting applicants based on race, nationality, gender, age, ability or religion.

Qualification for community service are : Chester/Andover residents over the age of sixteen who have been assigned community service for offensives which are not threatening, violent, drug/alcohol-related, theft-related, sex-related and are misdemeanors.

Community service appointed volunteers are not eligible for any compensations or benefits.

Community service appointed volunteer applicants shall fill out an application and agreement (see attachment) and provide photo id and copy of a court-issued judgment and sentence or order to complete community service.

The Library may dismiss any community service appointed volunteer for infractions of this agreement or any other inappropriate behavior.

The library will provide documentation of service as required by placing agency.

EXHIBITION

The Library Bill of Rights states “all libraries are forums for information and ideas.” Facilities for the display of books and other materials on issues of interest to members of the community served by Whiting Library can enhance this role in significant ways, adding an important educational tool to its many other cultural services, and fulfilling a community function.

Use of the limited exhibition space at Whiting Library is open only to non-profit groups and individuals engaged in educational, cultural, intellectual, or charitable activities.

Allocation of exhibition space follows the principles of intellectual freedom set forth in the Library Bill of Rights, specifically the sixth of its basic policies, “Libraries which make exhibition spaces and meeting rooms available to the public they serve should make such spaces available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.” The Library will endeavor to present a broad spectrum of opinion and a variety of viewpoints. Authority over the particular design and use of display facilities, however, rests with the Librarian and Library staff. In extraordinary circumstances, the Librarian may consult with the Board of Trustees.

An application and written proposal for an exhibition must be submitted to the Librarian

for consideration. The proposal should clearly state the theme of the exhibition, its content, and the design of the display. Length of display time will be determined by demand for the space and staffing needs of the Library and not based on the content of the display. The suggested standard length of time for any given display may vary according to practical needs.

The Library will not censor or remove an exhibition because some members of the community may disagree with its content. Those who object to the content of any exhibition may submit a proposal for a countering exhibition.

A notice may be placed near the exhibition space stating that the Library does not necessarily endorse or advocate the viewpoints of the exhibitions or exhibitors.

HOME DELIVERY

Home delivery is offered to patrons of the Whiting Library who are in good standing. It is available to those who, due to physical limitations, are unable to visit the library and are considered “home bound”.  Home delivery is offered to provide free and equal access to library materials. All responsibilities of Whiting Library membership apply to home delivery :

The patron must be in good standing.

The patron is responsible for the care of materials from delivery to return.

Loss of materials and overdue materials are subject to replacement costs and fines.

Materials will be checked out for two weeks at a time.

Materials may be renewed by telephone, otherwise they are expected to be returned on time.

Home delivery is offered within ten miles of Whiting Library according to Google Map mileage.

Home delivery will take place on Wednesday when possible based on standing orders or orders placed by Monday of same week.

Home delivery items must not to be left unattended at delivery address.

The items will be placed according to delivery instructions at patron’s address.

Patron’s home must be readily accessible and safe to approach

Home delivery is available to one address per patron, residence only.

Home delivery is available only to the applicant.

Home delivered will be provided by library staff member.

Library staff member will not be allowed to enter residence or to remove items other than library materials being returned.

Home delivery will be limited to a maximum of five items at a time.

Materials are limited to current holdings of the Whiting Library.

Librarian reserves right to limit or discontinue service.

PERSONEL BENEFITS

The Whiting Library staff consists of all personnel paid through the operating budget of the Whiting Library.

Director : 30-32 hours per week. Director shall keep a time sheet with notation of hours worked, and hours used for personal time; no signature required. Director shall be on the premises all weekday hours that the library is open. Director will arrange personal time in the best interest of Library operation. Director’s attendance at presentations, workshops, etc. shall be considered in attendance.

Children’s Librarian : 18 – 24 hours per week. Children’s Librarian shall keep and submit to the Director a signed time sheet with notation of hours worked, and hours used for personal time. All work shall be done on premises except for presentations, workshops, etc.

Library Assistant: Any other paid employee will be referred to as Library Assistant. Hours per week will be based on staffing requirements. Library Assistant shall keep and submit to the Director a signed time sheet with notation of hours worked, and hours used for personal time. All work shall be done on premises except for presentations, workshops, assigned tasks, etc.

Substitute Library Assistant:  This position is considered temporary and shall be appointed to fill a limited requirement for a limited period. Substitute Library Assistant assists the Library Director and Youth Services Librarian with the day-to-day operation of the library which may include but not be limited to Circulation Services, Technical Services, Public Service and Programming. All work shall be done on premises except for presentations, workshops, assigned tasks, etc. This position does not qualify for personal leave or holiday pay.

Benefits :

Paid Holidays

Whiting Library employees shall receive 10 paid holidays per year as follows : New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day.

In addition, the Board of Trustees may, at its discretion, grant additional days as determined by the calendar sequence of these holidays.

Whiting Library will not be bound by the holidays granted to Town of Chester municipal workers.

Employees will receive holiday pay based on hours normally worked on that day. Employees are not paid for holidays which occur on days when the library would not be opened or for days they would not have been scheduled. In the event of library closure due to unforeseen events, staff will be paid based on hours normally worked that day.

Personal time

Personal time includes sick time (medical leave), personal days, bereavement and vacation time.

Employees of one year to two years shall receive two weeks of personal leave time per year. Employees of two years through five years shall receive three weeks of personal time per year. Employees of six years and over shall receive four weeks of personal time per year.

Personal time is calculated as average hourly work week.

Unused Personal time cannot be redeemed for monetary compensation except in case of termination of employment, when employee will be compensated for any unused personal leave time. Personal leave time should be used and is not to be cumulative from year-to-year unless special circumstances prohibit leave.

Paid Lunch : Staff members shall receive a paid 30-minute lunch break if scheduled for more than six hours in a day.

Pay Raises : COLA increases will be paid to all staff members on an annual basis in those years the Library Board of Trustees has approved such in the Library Operating Budget.

PUBLIC INTERNET ACCESS

Whiting Library, in its continuing effort to meet the diverse cultural, educational, governmental and recreational needs of the community it serves, offers computer usage and unfiltered Internet access to all its patrons.

It is the nature of the internet that some information may be inaccurate or offensive. Likewise, any personal information entered while using the internet may not be secure. Whiting Library is in no way responsible for the content of information found online. Parents/guardians of children under the age of 7 are responsible for their supervision.

Public access is available at Whiting Library’s computer terminals during normal hours of operation, except when maintenance of those systems is required. Availability is on a first-come, first-serve basis for half hour time increments. If no one is waiting that patron may remain for an additional hour and half or until another patron requires computer use, with two hour per day per patron time limit.

Users are responsible for compliance with all applicable federal, state and local laws governing copyright, licensing and content restrictions as well as Library policies, procedures and behavior guidelines. Use of the Library’s computers for illegal purposes is prohibited. Malicious damage to computers will be the responsibility of the user and may result in prosecution. Whiting Library reserves the right to revoke, suspend or restrict usage privileges for any patron for the above breaches of conduct as well as, but not limited to, tampering with programs, settings or software, downloading files to the hard drive.

Please report all computer problems to the Library staff.

Whiting Library offers internet/computer access as a courtesy to its patrons and assumes no responsibility for any claims, actions, or damages arising from its use. Whiting Library cannot assure availability of computers, specific hardware or software, internet connections or access. We cannot guarantee staffing for computer assistance and do not provide tutorial services.

First priority use of computer(s) in the children’s room is reserved for children.

All Library policies and procedure regarding public internet/computer usage and behavior applies to wireless access while in the Library or on Library grounds.

SOLICITATION – Policy under review May2017

Whiting Library shall not serve as a point of collection for the donation of money or goods to any organization, other than the Library, or for the gathering of petitions. The reasons for this policy are :

  1. Whiting Library is an institution dedicated to serving the public impartially. As such, the Library does not wish to appear to favor or oppose any cause or organization.
  2. The collection of, or responsibility for monies or goods of any other organization or the gathering of petitions places an undue burden on the Library staff.

Information on community organizations may be posted on the bulletin board in the Library entranceway, at the discretion of the Librarian.

UNATTENDED CHILDREN

Whiting Library endeavors to provide a pleasant, safe environment conducive to the enjoyment of our facilities. The Library is a welcoming, comfortable place to be. The Library is a public building, however. Young patrons should use the same caution that they would in any public space. Library staff cannot guarantee the safety of children who are unattended at the Library.

In order to protect the safety of children in the Library and the rights of everyone to enjoy the Library, we ask parents and guardians to be aware of the following.

Whiting Library assumes no responsibility for a child of any age left unattended at the Library.

Parents or guardians will be responsible for the cost of any damages to the building or to materials.

Children aged 7 or younger must be accompanied and adequately supervised by an adult at all times

Children aged 8 and older may use the Library unattended provided their behavior does not interfere with others’ rights to enjoy the Library.

The Library does not have a public phone. Staff will use their discretion when allowing children to use the Library phone.

Young patrons who behave in a disruptive manner will be asked to leave the Library. It is helpful for a young patron to have an alternative place to go should they be asked to leave.

Disruptive behavior may include but is not limited to: eating or drinking, roughhousing, abusive, rude, or loud talking or behavior, throwing objects, misusing Library furnishings, fighting, vandalism, or disrupting the normal activities of the Library.

Continued inappropriate behavior will result in restriction from the Library at the discretion of the Library Director.