To protect the rights of all Library patrons to seek unrestricted pursuit of independent learning and knowledge in a peaceful Library environment, staff members shall ask individuals who may be interfering with the rights of others to leave.  Patrons are expected to 1) respect the Library and its grounds and 2) respect Library staff, Library operations, and other patrons' need to study and read quietly.

Types of behaviors which will not be tolerated include but are not limited to:

• Loud talking which may disturb the concentration of others.
• Inappropriate, boisterous or harassing behavior.
• Abusive language to staff members or Library patrons.
• Loitering, smoking, drinking, or illegal drug use on Library grounds.
• Sleeping in the Library.
• Behavior which violates public laws governing criminal  behavior such as lewdness, breach of the peace, disorderly conduct, stalking, assault, or vandalism.

Determination of appropriate behavior is left to the discretion of the Library staff,

Statement on Harassment

The Whiting Library affirms and emphasizes its commitment to provide a professional working and learning environment which is fair and responsible and which is free of discriminatory, inappropriate, and/or disrespectful conduct or communication.

Harassment inhibits the individual's ability to function effectively as an employee or patron and violates acceptable standards of conduct. Harassment can occur between patrons and Library employees, or between patrons, or between staff members, and is defined as any action taken or situation created intentionally to produce psychological or physical discomfort, embarrassment or ridicule, by conduct, either verbal or physical, of a nature that is hostile, demeaning or offensive.

Unattended Children

Children under 7 years old must be accompanied by an adult at ALL times. All children should utilize library space and resources as intended.  Reasonable pick-up of all materials used is expected.

Disciplinary Measures

In most cases, one verbal warning will be issued to any patron who violates the behavior policy. A second offense will result in expulsion from the Library. No warning will be required, however, if, in the judgment of the Library staff, the behavior (a) violates existing laws, (b) poses an immediate threat to the safety and well-being of other patrons or Library staff, or (c) is repeat behavior from a known offender who has returned after a previous expulsion. The Library staff is authorized to enforce these rules.

The Library reserves the right to revoke or restrict Library privileges of any patron for behavior contrary to these rules and regulations. In cases where voluntary compliance is not adhered to, the police will be called for assistance.

Adopted October 2013

1. General Purpose

Whiting Library seeks to assure patrons that the Whiting Library is a place considered safe and comfortable
for everyone. The following determines the condition under which animals will be permitted in the library.

2. Statement of Policy:

• Pets are not allowed in the library.
• Animals that are necessary for a library program are allowed in the library.
• Service animals or service animals in training are allowed in the library.

o Library Staff may ask only the following two (2) questions: 1. Is the dog a service animal required because of a disability? And 2. What work or task has the dog been trained to perform?
o Library staff may not request any documentation for the animal, require that the animal demonstrate its task, or inquire about the nature of the person's disability. The Americans with Disabilities Act requires that service animals must always be under the control of the handler.
o The Service animal must be harnessed, leashed, or tethered unless either of these devices interferes with the animal’s work or the person’s disability prevents the use of these devices.
o A service animal must generally stay on the floor or be carried by the person using it. Service animals are NOT permitted on library furniture.
If a service animal is out of control, barks repeatedly, or is not housebroken, it must be removed from the library.
o When a service animal must be removed, library staff will offer the person with the disability an opportunity to obtain materials or services without the animal’s presence.

Definitions:

Service Animal: The Americans with Disabilities Act defines a service animal as “a dog that has been
individually trained to do work or perform tasks for an individual with a disability. The task(s) performed by
the dog must be directly related to the person’s disability.

Emotional Support/Therapy/Comfort/Companion Animal: These terms are used to describe animals that
provide comfort just by being with a person. Because they have not been trained to perform a specific job or
task, they do not qualify as a service animal under the ADA.

Sources:
Americans with Disabilities Act Title II Regulations:
https://www.ada.gov/resources/service-animals-2010-requirements/

Adopted by the Whiting Library Board of Trustees on March 12, 2024 to be effective on April 10, 2024.

Whiting Library offers a range of materials and services for members. Membership is granted without cost to citizens of Chester, Vermont, and Andover, Vermont. People outside these two communities may purchase a non-resident membership at $15 annually.

Most materials at Whiting Library are loaned for two weeks. These include books, audio-visual materials, and periodicals. Exceptions are passes, which circulate for 5 days; telescope and tools, which circulate for one week; and materials in Vermont Room and reference materials, which do not circulate.

Materials may be renewed online through our catalog, telephone, email, or in person. High-demand items and items on reserve may not be renewed. Items renewed after they are overdue are still subject to fines.

Patrons with overdue materials will be notified and encouraged to return the items so others may use them. If an item is lost or seriously damaged, the borrower will be expected to reimburse the library for the item's replacement value.

The borrowing limit is 10 items. At certain times, however, when a topic is in high demand, the librarian may limit the number of items that any one person may borrow at one time. This is in fairness to all who may be researching that topic and will be a temporary restriction.

Patrons who chronically have excessive overdues may be subject to limits or suspension of borrowing at the librarian's discretion.

Adopted 2013

Whiting Library Collection Development Policy

1. General Principles of Selection

Whiting Library seeks to develop and maintain a well-balance collection of the best and most useful print and non-print materials available for the informational and recreational needs of the community.  To this end the Library endorses the “Library Bill of rights” and “Freedom to Read” statement of the American Library Association.

1. Responsibility

The responsibility for selection of Library materials is delegated to the Librarian with help and assistance of the Children’s Librarian and other staff members.

1. Criteria for Selection of Materials

The first two considerations in selection are relevance to the community and to the existing collection.

The purchase, acceptance as gift and retention of materials are considered on the basis of the following objectives:

Importance of the subject matter

Timeliness or permanence

Quality of the writing or production

Factual accuracy and authoritativeness

Readability and popular appeal

Sincerity and responsibility of opinion

Format appropriate to use

Price

Recommendations from the public, including the Board of Trustees, are welcome and will be given careful consideration.

The Library attempts to acquire authoritative books and materials representing all points of view and all sides of controversial issues.  Works of fiction that might be considered experimental, objectionable or sensational by some members of the community may nevertheless be acquired for the collection if they meet the general criteria. Presence of an item in the Library does not indicated endorsement of its content by the Library.

The Library does not attempt to develop a comprehensive research collection in any one field, with the exception of local history, or to collect books that are of primary interest to the scholar or specialist. Works of this nature, if available, will be obtained through inter-library loans.  The Library does not purchase textbooks or other materials intended primarily for teaching.  These materials are generally available through the local school district.

The Library generally does not purchase genealogical materials, except as they relate to local and state history, in general.  We do, however, encourage the donation of family genealogies-in-progress and will assist those seeking genealogical information.  These materials will be kept in our Vermont Room collection for use by others in the Library only.

Materials for the blind and visually impaired are available from the Special Services Unit (ABLE) of the Vermont Department of Libraries.  Whiting Library has developed a small collection of large print books and audio books.

Budgetary considerations must always influence the Librarian’s selection of materials.  Because we are supported by tax dollars and private donations, we feel a duty to be responsive to public demands.  At the same time, however, the Library’s collection should be as broad and balanced as possible.  Using professional training, selection tools and accepted standards, the Librarian has the ultimate responsibility for selecting materials that satisfy current demand and/or enhance the Library’s collection as a whole.

1. Procedure for Selection, including Gifts and Removal

The Librarian used professional judgment based on understanding of community needs and knowledge of authors and publishers.  The Librarian is aided by professional reviews, standard lists of basic works, recommendations of professional journals, and bibliographic essays prepared by specialists.

Gifts of books and other materials will be accepted on the condition that the Librarian may select those items needed for the collection, under the criteria above, and dispose of unwanted items as is deemed best.  The Library does not normally accept items with restriction on their use, display, or disposal or which necessitate special handling.  The Librarian and staff are available to make suggestions for donations of books and periodicals or support of particular authors.  At the discretion of the Librarian, a gift of money for the purchase of a specific item may be accepted.

Upon giving the materials to the Library, the donor relinquishes all ownership and control of and over it.

The Library does not give monetary evaluation or appraisals for tax or any other purpose.  The Librarian will, if requested, provide a written acknowledgement of receipt of the gift.

Material which is no longer useful in the light of stated objectives will be periodically and systematically removed from the collection by the Librarian. Periodical subscriptions may be discontinued after examining circulation, alternate publications available at the Library, cost and relevance to the collection.

1. Censorship and Challenged Materials

The Library will resist efforts to force inclusion of proselytizing works representing political, economic, moral, religious, or other positions when these materials do not conform to the selection policies.

In no case will material be excluded from the collection because of the author’s race, nationality, or political or religious views.

Materials serving the purposes of the Library and chosen in accordance with the Selection Criteria, set forth in this Policy, will not be removed from the collection because of pressure by groups or individuals expressing disapproval.

The responsibility for children’ reading rests with their parents or guardians.  Selection of materials will not be restricted by the possibility that children may have access to materials considered by others to be inappropriate.

If a Library patron wishes to challenge the inclusion of a particular item in the collection, the patron must submit to the Librarian a written form, Request For Reconsideration Of Library Materials

The Librarian will then carry out the following steps:

1. Inform the Board of Trustees of the challenge
2. Read and examine materials referred to in the complaint
3. Check general acceptance of the materials by reputable and unbiased selection aids
4. Form an opinion based on the material as a whole and not on passages taken out of context
5. Exercise final judgment based on the Selection Criteria and other principles above
6. Meet with the patron and explain the judgment

If the patron desires, the Board of Trustees will review the challenge process to determine if the complaint has been subject to the procedure listed in this section.

Adopted 2007

In keeping with current American Library Association standards and in accordance with existing laws, Whiting Library regards all circulation records and patron registration to be confidential in nature.

Such Library records shall not be made available to any individual or to any agency of local, state, or federal government, except pursuant to such process, order, or subpoena as may be authorized under the authority of and pursuant to local, state, or federal law relating to civil, criminal, or administrative discovery procedures or legislative investigative powers.

The Library’s trustees and librarian will resist the issuance of enforcement of any such process, order or subpoena until such time as a proper showing of good cause has been made in a court of law. That is to say, upon receipt of such process, order, or subpoena, the Library’s trustees and librarian will consult with legal counsel to determine if such process, order, or subpoena is in proper form, and if there is a showing of good cause for its issuance. If the process, order or subpoena is not in proper form, or if good cause for its issuance has not been shown, they will insist that such defects be cured before complying with the process, order or subpoena.

October 24, 2007

It is the policy of Whiting Library that potential or seeming conflicts of interest in purchasing, hiring, or providing of service arising or resulting, for example, from family or business interests must be avoided by Library Trustees and employees.

The Librarian shall inform the Board of Trustees, and other staff members shall inform the Librarian, of any and all potential or seeming conflicts of interest so that the same may be resolved or eliminated.

October 24, 2007

As part of its community outreach service to benefit the Chester, Vermont community, Whiting Library accepts court-appointed volunteers.

The Library reserves the right to refuse any community service applicant, but it does not discriminate in accepting applicants based on race, ethnicity, nationality, religion, gender, sexual orientation, age, or ability.

Qualification for community service are: Chester/Andover residents over the age of sixteen who have been assigned community service for offenses which are not threatening, violent, drug/alcohol-related, theft-related, sex-related and are misdemeanors.

Community service appointed volunteers are not eligible for any compensations or benefits.

Community service appointed volunteer applicants shall fill out an application and agreement (see attachment) and provide photo id and copy of a court-issued judgment and sentence or order to complete community service.

The Library may dismiss any community service appointed volunteer for infractions of this agreement or any other inappropriate behavior.

The library will provide documentation of service as required by placing agency.

Approved May 2023

Purpose

This policy defines the policy and procedures for protecting the privacy and personally identifiable information of individuals who donate money or in-kind services to the Whiting Library.

Privacy Policy

Whiting Library will not publish, trade, share, or sell personally identifiable information associated with its donors. Donor information will be retained for record keeping and accounting purposes only. Donor information, both hard copy and electronic, will be protected from misuse, compromise, and theft to the best ability of Whiting Library.

Third-Party Applications

Whiting Library may utilize third-party Customer Relationship Management (CRM) applications to organize, track and archive electronic donor information and for purposes of producing metrics and other reporting. Only third-party applications with defined security and integrity features and safeguards will be utilized. Third-party applications utilized by Whiting Library which contain donor information will be configured to maximize the protection of that information.

Access Controls

Electronic access to third-party donor information stored within CRM applications will be limited to the Director and the Trustees. Volunteers will not be permitted electronic access to CRM applications. Volunteers may be provided with lists and/or reports generated by CRM applications, at the discretion of the Director or a Trustee.

Hard copy donor information will be secured in a locked location and key access will be controlled. Access to electronic donor information will be controlled using individual user IDs and passwords. Shared accounts and/or passwords will be prohibited. Passwords will be consistent with best practice standards for complexity and resistance to compromise.

Opting Out

Electronic solicitations will include a mechanism for donors to opt out of future communications.

Policy Update

This policy will be reviewed annually to ensure it remains consistent with best practice standards and any changes to software, platforms or other technologies utilized by Whiting Library.

Adopted 2/8/21

The Library Bill of Rights states "all libraries are forums for information and ideas." Facilities for the display of books and other materials on issues of interest to members of the community served by Whiting Library can enhance this role in significant ways, adding an important educational tool to its many other cultural services, and fulfilling a community function.

Use of the limited exhibition space at Whiting Library is open only to non-profit groups and individuals engaged in educational, cultural, intellectual, or charitable activities.

Allocation of exhibition space follows the principles of intellectual freedom set forth in the Library Bill of Rights, specifically the sixth of its basic policies, "Libraries which make exhibition spaces and meeting rooms available to the public they serve should make such spaces available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use." The Library will endeavor to present a broad spectrum of opinion and a variety of viewpoints. Authority over the particular design and use of display facilities, however, rests with the Librarian and Library staff. In extraordinary circumstances, the Librarian may consult with the Board of Trustees.

An application and written proposal for an exhibition must be submitted to the Librarian for consideration. The proposal should clearly state the theme of the exhibition, its content, and the design of the display. Length of display time will be determined by demand for the space and staffing needs of the Library and not based on the content of the display. The suggested standard length of time for any given display may vary according to practical needs.

The Library will not censor or remove an exhibition because some members of the community may disagree with its content. Those who object to the content of any exhibition may submit a proposal for a countering exhibition.

A notice may be placed near the exhibition space stating that the Library does not necessarily endorse or advocate the viewpoints of the exhibitions or exhibitors.

Exhibition policy, application, and layout

Adopted June 2023

Fundraising

Policy Summary

Whiting library may engage in fundraising activities, authorized by the Whiting Library Board of Trustees, in order to ensure the sustainability of its facilities, programs, and services.

Methods

All fundraising schedules and methods will be determined by the Whiting Library Board of Trustees in consultation with the Whiting library Fundraising Committee and the Treasurer.

All fundraising activities shall support with the overall mission of the library, as determined by the Whiting Library Board of Trustees, and will be conducted in a manner consistent with all applicable laws and regulations.

All solicitations of donations shall be made in a professional manner that reflects the integrity and reputation of Whiting Library and respects the privacy of donors and their information.

Solicitations and fundraising outreach will be conducted using only methods, materials and media approved by the Whiting Library Board of Trustees.

Fundraising by individuals, groups, third-parties, or committees, on behalf of the Whiting Library, shall not be conducted without the explicit approval of the Whiting Library Board of Trustees in consultation with the Whiting Library Fundraising Committee and the Treasurer.

Record Keeping

Whiting Library will maintain accurate records of all fundraising activity, donors, and contributions in a manner approved by the Whiting Board of Trustees, in consultation with the Whiting Library Fundraising Committee and the Treasurer.

Whiting Library may utilize Customer Relationship Management platforms, databases, or other digital methods, approved by the Whiting Library Board of Trustees, to manage fundraising activities and donor records.

All donor records will be managed, maintained, and secured in accordance with the Whiting Library Donor Information Protection Policy.

Acknowledgements

All donations will be acknowledged in a manner determined by the Whiting Library Board of Trustees.

Gift Acceptance

Policy Summary

Whiting Library is grateful for monetary gifts, donations of materials and in-kind services. Donations enable Whiting Library to acquire materials and offer resources and services which could not have been provided otherwise.

Donations are managed in accordance with Whiting Library’s policies. The library retains unconditional ownership of all donations, and makes the final decision on acceptance, use and disposition.

The Whiting Library Director shall be authorized to accept unrestricted donations of books and other library materials for the library collection.

Whiting Library Board of Trustees may accept gifts of cash, marketable securities as well as in-kind donations specifically designated or solicited for purposes approved by the Board of Trustees.

The Whiting Library Board of Trustees reserves the right to decline any gift that interferes with its ability to fulfill its mission or that unduly encumbers or is not in the best interest of the Whiting Library.

All gifts are accepted with the understanding that it may someday be necessary that they be sold or disposed of in the best interest of the Whiting Library.

Any and all gifts may be declined by the Whiting Library based on advice from legal counsel.

Monetary Donations

Whiting Library accepts monetary donations without conditions on their use.

Monetary donations for specific book purchases including those made in memorial or to honor named individuals will be accepted subject to the approval of the Whiting Library Director.

Monetary donations for sponsorships will be publicly acknowledged. In keeping with the mission of Whiting Library, the Whiting Library Board of Trustees reserve the right to decline any and all sponsorships.

The Whiting Library and the Whiting Library Board of Trustees may expend cash gifts in accordance with the wishes of the donor, if so designated, as long as said those wishes are in the best Interest of the Whiting Library, as determined by the Whiting Library Board of Trustees.

Material Donations

Donations of books and other materials for the Whiting Library collection are subject to approval by the Whiting Library Director.

Donations Requiring Board of Trustees Approval

A majority vote by the Whiting Library Board of Trustee is required for the following types of gifts:

Gifts with donor restrictions or requests to direct or earmark the gift for a specific purchase, project, or program.

Gift of art or other appraisable valuables that will encumber Whiting Library either financially or administratively.

Whiting Library cannot appraise the value of a donation of materials or art. It may, however, issue the donor a letter acknowledging the donation. The donor may determine the value of the donation, utilize an independent appraiser, and determine its tax-deductible status for his or her particular circumstances.

Securities that are not readily marketable. These may include closely held stock, limited partnership interest, joint venture interests and other form of investment that may not fall into the marketable securities category.

Real estate. Every proposed gift of real estate must be examined on its individual merits, including, but not limited to the title to the property, its insurability, the results of environmental investigations and marketability. A current appraisal completed by a qualified appraiser must be provided by the donor.

All real estate gifts must also be approved by the Select Board of the town of Chester.

Any other gifts of value not specifically referenced herein.

Donor Restrictions

Donors may request that gifts be restricted and used for specific purposes. Whiting library will honor such requests when it is in the best interest of the library, as determined by the Whiting Library Board of Trustees. The library retains the right to determine the appropriate use of any gift or to refuse any gift which is not in the best interest of the library’s mission.

Bequests

Bequests to Whiting Library represent a vital source of support in ensuring the continuing vitality of the library for future generations.

Bequests must be accompanied by an Unrestricted Gift Agreement Form or Restricted Gift Agreement Form, signed by the Donor and the Chairperson of the Whiting Library Board of Trustees (See Addendum I).

Date Approved: 9/14/21

Addendum I - Forms

Unrestricted Gift Agreement Form

This document is general in nature and does not represent a rendering of legal advice.  Prospective donors are urged to consult their personal tax, legal and financial advisors concerning the specific consequences of making gifts to Whiting Library.

Unrestricted gifts provide the Whiting Library with the option to designate funds to the most pressing needs at a given time.

I hereby give, bequest and devise to the Whiting Library, a not-for-profit organization located at 117 Main Street, Chester, Vermont the sum of ___________ USD. or the property described as:

______________________________________________________________________________

for use in furthering the charitable purposes of the Whiting Library.

Donor Signature________________________________________________________________

Whiting Library Board of Trustees Chairperson Signature________________________________

Restricted Gift Agreement Form

This document is general in nature and does not represent a rendering of legal advice.  Prospective donors are urged to consult their personal tax, legal and financial advisors concerning the specific consequences of making gifts to Whiting Library.

Endowed Funds may be designated for a specific intent, subject to the approval and acceptance of the Whiting Library Board of Trustees. We kindly request that you consult with the Whiting Library before designating a purpose for your bequest.

I hereby give, bequest and devise to the Whiting Library, a not-for-profit organization located at 117 Main Street, Chester, Vermont the sum of __________ USD, or the property described as:

__________________________________________________________________________

for the establishment of the _________________________________________________ Fund

for the purposes of ____________________________________________________________

Should the need for such a Fund cease to exist, then I empower the Whiting Library Board of Trustees to alter the application of this Fund as they deem most appropriate at that time.

Donors should always consult with the Whiting Library Board of Trustees before initiating donations of any kind to ensure that the wishes of all parties are considered.

Donor Signature________________________________________________________________

Whiting Library Board of Trustees Chairperson Signature________________________________

Home delivery is offered to patrons of the Whiting Library who are in good standing.

It is available to those who, due to physical limitations, are unable to visit the library and are considered “home bound.”

Home delivery is offered to provide free and equal access to library materials.

All responsibilities of Whiting Library membership apply to home delivery:

The patron must be in good standing.

The patron is responsible for the care of materials from delivery to return.

Loss of materials and overdue materials are subject to replacement costs and fines.

Materials will be checked out for two weeks at a time.

Materials may be renewed, otherwise they are expected to be returned on time.

Home delivery is offered within ten miles of Whiting Library according to Google Map mileage.

Home delivery will take place on Wednesday, when possible, based on standing orders or orders placed by Monday of same week.

Home delivery items must not to be left unattended at delivery address.

The items will be placed according to delivery instructions at patron’s address.

Patron’s home must be readily accessible and safe to approach.

Home delivery is available to one address per patron, residence only.

Home delivery is available only to the applicant.

Home delivery will be provided by library staff member or authorized volunteer.

Library staff member will not be allowed to enter residence or to remove items other than library materials being returned.

Home delivery will be limited to a maximum of five items at a time.

Materials are limited to current holdings of the Whiting Library.

Librarian reserves right to limit or discontinue service.

Home Deliver Application

Approved June 2023

Regulations and Application

Whiting Library and its Board of Trustees endorse the Library Bill of Rights and offer its services to all groups and individuals on an equal basis, regardless of belief or affiliation. The Librarian reserves the right to refer to the Board of Trustees' decisions regarding meetings that may not conform to the policy and goals of the Library. Each request will be considered case-by-case, and those denied can appeal to the Board of Trustees.

LIBRARY MEETING AREA

Meetings may be scheduled both during and after Library operating hours. Special arrangements may be made for groups wishing to use Library space on an ongoing basis, providing they do not monopolize the space to the exclusion of other groups. One person representing the group must be responsible for the key and its immediate return following each meeting. The group representative is responsible for following the regulations regarding the use of the room.

REGULATIONS

1. Meetings should be educational, public-oriented, or informative in nature. Social gatherings of any kind are not permitted. Children must not be left unattended while a parent attends a meeting. Reservation requests must be made by adults.
2. An appropriate number of adult supervisors must accompany groups of high school-age and younger children.
3. Meetings must be free and open to the public. Limited registration groups are considered open to the public if anyone may register on an equal basis.
4. No group or organization using the meeting room shall sell or promote any material or service for private profit or gain.
5. The approved meetings will be scheduled on the library's internal activities calendar on a first-come, first-served basis after approval of the completed signed and dated application form is attached.
6. Library administration shall have the right to cancel, re-schedule, or transfer meeting room locations or dates that conflict with library-sponsored programs and/or special events. The Library will give at least 2 weeks advance notice in such cases.
7. In case of an unscheduled library closing due to weather or some other emergency, a group may reschedule another meeting time. The Library will notify the contact person for an affected group as soon as possible after the library decides to close.
8. If, in the opinion of the Director, the presence of a police officer is advisable, the group using the facilities will hire one (or more) at its own expense.
9. Groups or individuals using the meeting space are responsible for any material brought into the Library. The Librarian should be notified of any such materials on the application form. Nothing is to be affixed to the walls or any other parts of the library.
10. Food and beverages may be served but must be provided by the group. Smoking and alcoholic beverages are NEVER permitted in the Library or on Library grounds.
11. Clean-up is the responsibility of the group using the meeting space. Everything, including tables and chairs, must be returned to its original location. Trash must be removed.
12. Any part of the Library not reserved for use is off-limits after hours.
13. Use of Whiting Library name, image, domain name, symbols, and other unique identifiers in publication, production, or publicity is prohibited by Federal trademark law. Limited use may be granted in writing.
14. The Library is not responsible for sharing or promoting the event on the Library's website, social media, community calendar, or other promotion outlets.
15. Groups are responsible for paying for the replacement or repair, at the library's discretion, of lost, stolen, or damaged equipment and furnishings.
16. Meetings or programs which, in the sole judgment of the Library Director, would interfere with the library's functions or patrons using the library will not be permitted. Meetings or programs approved but which prove disruptive to library operations shall immediately cease the disruptive operations upon notification to do so by library staff.
17. The Town of Chester, Whiting Library, its Board of Trustees, the Library Director, or employees assume no responsibility for the loss, theft, or damage of any property of any group, individual, or organization using library facilities.
18. Violation of the policy of the meeting rooms may result in a suspension of use of the rooms.

January 2013
Updated February 14, 2023

The Whiting Library Meeting Room Use Agreement, click here.

1. Purpose
The Purpose of this policy is to establish the protocol to be used in the event of an infectious disease outbreak.

If there is an infectious disease outbreak, the Whiting Library (“Library”) may be required to operate with limited staffing or take unique measures to help slow the spread of the illness including: operating with limited staffing, service restrictions, limited hours of operation, and possible closure by order of local public health officials or by a determination by the Whiting Library Director (“Director”).

Recovery from an infectious disease outbreak may be slow, as compared to a natural disaster or other physical crises. It is important to ensure that core business activities of the library can be maintained for several weeks or more with limited staff and reduced hours due to an infectious disease outbreak.

2. Definitions
Infectious Disease Outbreak Plan
An infectious disease outbreak plan differs from a general emergency preparedness policy or procedure. With an emergency preparedness policy, there is an assumption that staff will return to the building or begin rebuilding, almost immediately after the event or crisis (such as after a fire or storm, or during a utility outage). Recovery from an infectious disease outbreak may be slow therefore this protocol may be necessary for an extended period.

Appropriate Staffing Level
For the purposes of this policy, Appropriate Staffing Level refers to the minimum number of qualified staff necessary to provide service safely and efficiently, as determined by the Director. or their designee.

Reopening Procedure
The Whiting Library Reopening Procedure (“Reopening Procedure”) will detail which operational changes will be implemented when the Library is reopened following an Infectious Disease Outbreak. The Reopening Plan may include specific measures and precautions to be implemented by the Director, as necessary to protect the health and safety of the public and Library staff, as well as operational and personnel changes.

3. Library Closure
3a. Closure by Government Order
The Library will close due to an infectious disease outbreak in the event of a mandate, order or recommendation for closure issued by public health or government officials on the local, county, state, or Federal level.

3b. Closure at the Discretion of the Director
At the discretion of the Director, in consultation with the Whiting Library Board of Trustees (“Trustees”) the Library may close, reduce its operating hours, or limit services temporarily in the event that there isn’t sufficient staff to maintain appropriate staffing levels, adequate physical distancing or other precautions necessary for the health and safety of the public and Library staff. In the event of closure or reduction in operating hours, the Director or designee will maintain communication with staff, Trustees, and the Town Manager.
In the case of reduced staffing or reduced hours of operation, the Library Director or designee will prioritize service-related tasks and assign the daily work plan to staff. The Director may require or approve alternative work schedules, including working from home or other remote working arrangements as deemed appropriate.

4. Library Reopening
The Director, in consultation with appropriate agencies, associations and subject matter experts such as the local health officer, the Vermont Health Department, the Center for Disease Control and Prevention and the Vermont Library Association, and if allowed to reopen by local, state and Federal government, will make a recommendation to the Trustees as to when it is safe to reopen the library after an Infectious Disease Outbreak.
The Director will make a recommendation to reopen the Library to the Chair of the Trustees (“Chair”) as much in advance of the proposed reopening date as possible.

The Director will provide the Chair with a Reopening Procedure for review and consideration by the Trustees. The Reopening Procedure may include measures and precautions to protect the health and safety of the public and Library staff as well as operational and personnel changes, such as:
• Limiting the number of people in the Library at any given time
• Restricting public access to certain areas in the library
• Requiring social distancing practices in public areas
• Disinfecting surfaces, objects, and devices
• Requiring face coverings, gloves, or other protective equipment for staff and/or Library visitors
• Changes to book check out and/or late fee procedures.
• Cancellation of programs, special events, and meeting room reservations
• Changes in Library hours
• Reallocation of employee responsibilities and shift/schedule changes

Reopening of the Library will require an affirmative vote by the Trustees, approving both the Reopening Procedure and the reopening date. The Trustees may require changes to the Reopening Procedure and/or the reopening date before approval is granted.

Reviewed by the Board of Trustees: 7/18/2023

The Whiting Library staff consists of all personnel paid through the operating budget of the Whiting Library.

Director: 32 hours per week.  Director shall keep a time sheet with hours worked and hours used for PTO for all library staff (including Director).  Director shall be on the premises all weekday hours that the library is open. Director shall arrange PTO in the best interest of Library operations and shall submit requests for PTO in writing to Chair and Treasurer of Trustees. Director’s attendance at presentations, workshops or other conferences related to library work shall be considered in attendance

Youth Services/Children’s Librarian: 30 hours per week.  Youth Services/Children’s Librarian shall keep and submit to the Director a signed time sheet with notation of hours worked and hours used for PTO.  All work shall be done on premises except for professional presentations, workshops, conferences related to the position, which shall be considered in attendance.

Library Assistant:  Any other paid employee will be referred to as Library Assistant.  Hours per week will be based on staffing requirements.  Library Assistant shall keep and submit to the Director a signed time sheet with notation of hours worked and hours used for PTO.  All work shall be done on premises except for presentations, workshops and other assigned tasks as related to the position, which shall be considered in attendance.

Substitute Library Assistant: This position is considered temporary and shall be appointed to fill a limited requirement for a limited period.  Substitute Library Assistant assists the Library Director and Youth Services Librarian with the day-to-day operation of the library which may include but not limited to circulation services, technical services, public service and programming.  All work shall be done on premises except for presentations, workshops, other assigned tasks as related to the position.  This position does not qualify for PTO or holiday pay.

BENEFITS

Paid Holidays:  11 Paid Holidays per year as follows:  New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Independence Day, Juneteenth, Labor Day, Indigenous People’s Day, Veterans Day, Thanksgiving Day, Christmas Day.

The Library will be closed in observance of any holiday falling on a day the Library is normally open.
If a holiday falls on a day the library is not regularly scheduled to be open then the Library will be
closed the next scheduled Library day.

In addition, the Board of Trustees may, at its discretion, grant additional days as determined by the calendar sequence of these holidays.  Whiting Library will not be bound by the holidays granted to Town of Chester municipal workers.

Employees will receive holiday pay based on hours normally worked on that day.  Employees are not paid for holidays which occur on days when the library would not be open or for days they would not have been scheduled to work.  In the event of library closure due to unforeseen events, staff will be paid based on hours normally worked that day.

Paid Time Off (PTO)

The purpose of PTO is to provide employees with flexible paid time off for such needs and activities of the employee’s choice. PTO  may include: sick time, appointments, bereavement, vacation or other situations that require time off from work. PTO may not be used for reporting late to work except when using leave for one of the permissible reasons under the Vermont earned sick time law (see workplace poster regarding Vermont’s Earned Sick Time Act) and the reason was unforeseen. Except in the case of an unforeseen reason, employees are required to provide reasonable notice of intent to use PTO. For Staff, all PTO needs to be approved in advance by the Director (except where it is unforeseen, such as a sudden illness). For the Director, PTO of one week or greater needs to be approved in advance by the Board Chair and Treasurer (except where it is unforeseen, such as a sudden illness)

All employees of six months shall receive one week of PTO.  Employees of one to two years shall receive two weeks of PTO per year.  Employees of two years through five years shall receive three weeks of PTO per year. Employees of six years and over shall receive four weeks of PTO per year.

PTO is awarded on the anniversary of the date of hire and must be taken within the year (or second 6 months for new hires) of being awarded unless an exception is granted (for the Director by the Board Chair and the Treasurer and by the Director for Staff.)" Subject to other provisions of this policy.

PTO is calculated based on the employee’s normally scheduled hourly work week.  PTO is not earned during extended unpaid leave, but will be prorated upon return.  Employees shall charge all days off using earned PTO.  Employees may not borrow against the PTO as yet unearned.  PTO cannot be redeemed for monetary compensation except in case of termination of employment, when the employee will be compensated for any unused PTO, prorated based on number of months worked during the 12 months following the date PTO was awarded.

Extended unpaid leave may be granted following PTO expenditure for extenuating circumstances at the discretion of the Director with the best interest of staffing and community needs.

Employee Breaks:  15 minutes paid break is given once during any shift of longer than 3 hours.

Paid Lunch:  Staff members shall receive a paid 30-minute lunch break when employee is scheduled to work for more than six hours in a day.

Pay Raises: Increase in pay will be considered on an annual basis in those years the Library Board of Trustees has approved such in the Library Operating Budget and based on individual merit.

Grievances: Any staff member who has work related concerns on any matter other than misconduct by the Library Director shall bring his/her concern or grievance to the Library Director.  The employee shall first present a written grievance to the Library Director within 5 days after the issue of concern has occurred or the date the employee first became aware of the issue, whichever is later.  The written statement shall include a clear statement of the grievance, the issue involved, the date the incident took place, the remedy requested and signature of the staff member.  The Library Director shall meet with the employee within seven days, sign the employee’s written statement to acknowledge its receipt, and if requested by either party, a member of the Personnel Committee shall participate.  If neither the Library Director nor the employee feels the matter is sufficiently resolved, either party may contact the Chair of the Board of Trustees, hereinafter Board Chair who shall bring the matter to the full Board of Trustees for resolution.  If the matter is still not satisfactorily resolved, the Board Chair shall bring the matter to the Town Manager of Chester for resolution.

If the staff member has a concern or grievance relating to misconduct by the Library Director, the staff member shall take his/her concern or grievance to the Board Chair.  The employee shall first present a written grievance to the Board Chair within 30 days after the issue of concern occurred or the date the employee first became aware of the issue, whichever is later.  The written statement shall include a clear statement of the grievance, the incident of concern, the date the incident took place, the remedy requested and signature of the staff member.  The Board Chair shall meet with the employee within 7 days, sign the employee’s written statement to acknowledge its receipt, and if requested by either party, a member of the Personnel Committee shall participate.  If neither the Board Chair nor the employee feels the matter is sufficiently resolved, either party may bring the matter to the full Board of Trustees for resolution.  If the matter is still not satisfactorily resolved, the Board Chair shall bring the matter to the Town Manager of Chester for resolution.  If the Library Director has a concern or grievance of any kind, he/she shall follow the procedures above.

Updated January 2024

Whiting Library, in its continuing effort to meet the diverse cultural, educational, governmental and recreational needs of the community it serves, offers computer usage and unfiltered Internet access to all its patrons.

It is the nature of the internet that some information may be inaccurate or offensive. Likewise, any personal information entered while using the internet may not be secure. Whiting Library is in no way responsible for the content of information found online.  Parents/guardians of children under the age of 7 are responsible for their supervision.

Public access is available at Whiting Library’s computer terminals during normal hours of operation, except when maintenance of those systems is required. Availability is on a first-come, first-serve basis for half hour time increments. If no one is waiting that patron may remain for an additional hour and half or until another patron requires computer use, with two hour per day per patron time limit.

Users are responsible for compliance with all applicable federal, state and local laws governing copyright, licensing and content restrictions as well as Library policies, procedures and behavior guidelines.  Use of the Library’s computers for illegal purposes is prohibited. Malicious damage to computers will be the responsibility of the user and may result in prosecution. Whiting Library reserves the right to revoke, suspend or restrict usage privileges for any patron for the above breaches of conduct as well as, but not limited to, tampering with programs, settings or software, downloading files to the hard drive.

Whiting Library offers internet/computer access as a courtesy to its patrons and assumes no responsibility for any claims, actions, or damages arising from its use. Whiting Library cannot assure availability of computers, specific hardware or software, internet connections or access. We cannot guarantee staffing for computer assistance and do not provide tutorial services.

First priority use of computer(s) in the children’s room is reserved for children.

All Library policies and procedure regarding public internet/computer usage and behavior applies to wireless access while in the Library or on Library grounds.

Adopted March 2020

Impartiality statement

Whiting Library is dedicated to serving the public impartially. In accordance with the American Library Association Bill of Rights, Whiting Library affirms that all libraries are forums for information and ideas, and that resources should be provided for the interest, information, and enlightenment of all people of the community.

Petitions

Recognizing its role in the community as a public forum for the open discussion of ideas from all viewpoints and to promote access to the political process for all citizens, the Library provides space for all petitions (including nomination petitions for elective office) on an equal basis but does not permit active solicitation on petitions.  In doing so, the Library does not endorse any petition or candidate, and the views expressed are not those of the Library, its Board of Trustees, staff or volunteers. Petitions are not to be maintained in any way by staff, volunteers or board members of the Library, they are the sole responsibility of the petitioner.

Surveys

The Library does not permit individuals or groups to conduct surveys in the Library building. The Library shall not serve as a collection point for canvassing, soliciting to obtain membership in or support for any organization other than the Library. It shall not serve as a point for monetary donations for organizations other than on behalf of the Library. Any solicitation or canvassing, petitions or surveys done on behalf of the Library must be done with prior permission of the Whiting Library director.

 Announcements

The Library maintains a bulletin board for announcements of community events and public services. Notices posted on the Library Bulletin Board must be for educational, cultural or civic events presented by non-profit organizations or for community services available to the public. Business advertising programs involving sale, advertising or promotion of commercial products or services are prohibited. Individuals wishing to leave materials for distribution must request permission from the Library staff.  Free local organization newsletters, course announcements and listings of town and school programs may be displayed at the Library as space permits, providing they conform to the mission of the Library.

 Facilities

Use of Library facilities, including meeting rooms and public areas, is available on a nondiscriminatory, equal access basis for private groups and political purposes such as electioneering (to work actively in a political campaign for the success of a particular candidate, political party, etc.).  However, any such activity must be confined to the meeting room and must not interfere with Library operations or the free use of Library facilities by the public. No other amenities of the Library will be allowed for private or political use including but not limited to: stationery, postage, equipment (unless preapproved), Library employees during working hours, office space, publications and any confidential information gathered in performance of Library functions.

Charitable Donations

Entities such as non‐profit organizations may use pre‐approved space designated by the Library staff for the collection of  charitable donations (e.g. giving trees, food bank bins) or offer a public service (e.g. eyeglass recycling), excluding monetary contributions.  While these uses are allowed, any request to collect charitable donations at the Library must be approved in advance.

 Sales

Solicitation (the act of requesting money, credit, goods or merchandise for any purposes) of the public or the staff is not permitted on Library property by the public or by members of the Library staff. Sale or distribution of merchandise, sales materials, tickets, insurance, coupons, magazine subscriptions, political campaign material, or anything not connected with the work of the Library is prohibited.

July 2017

Whiting Library endeavors to provide a pleasant, safe environment conducive to the enjoyment of our facilities. The Library is a welcoming, comfortable place to be.  The Library is a public building, however. Young patrons should use the same caution that they would in any public space. Library staff cannot guarantee the safety of children who are unattended at the Library.

In order to protect the safety of children in the Library and the rights of everyone to enjoy the Library, we ask parents and guardians to be aware of the following.

1)      Whiting Library assumes no responsibility for a child of any age left unattended at the Library.

2)      Parents or guardians will be responsible for the cost of any damages to the building or to materials.

3)      Children aged 7 or younger must be accompanied and adequately supervised by an adult at all times

4)      Children aged 8 and older may use the Library unattended provided their behavior does not interfere with others’ rights to enjoy the Library.

5)      The Library does not have a public phone. Staff will use their discretion when allowing children to use the Library phone.

6)      Young patrons who behave in a disruptive manner will be asked to leave the Library. It is helpful for a young patron to have an alternative place to go should they be asked to leave.

a.       Disruptive behavior may include but is not limited to: eating or drinking, roughhousing, abusive, rude, or loud talking or behavior, throwing objects, misusing Library furnishings, fighting, vandalism, or disrupting the normal activities of the Library.

b.      Continued inappropriate behavior will result in restriction from the Library at the discretion of the Library Director.

Approved April 2015